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Baltimore Symphony Orchestra seeks PR & Publications Coordinator

November 18, 2011

We are seeking a results-oriented, highly motivated professional with PR experience, a thorough understanding of publications, and a commitment to the highest levels of excellence.

JOB SUMMARY

The PR & Publications Coordinator's primary function is to facilitate and support the department's efforts toward excellent media relations and publicity for the BSO. This entails a wide range of responsibilities, including overseeing the production of BSO publications and communications vehicles, such as e-newsletters and Overture and Applause magazines. In addition, the PR & Publications Coordinator plays an active role in the daily PR operations of the BSO and is a key figure in the effectiveness and overall ability of the department to achieve its goal of generating widespread and positive publicity for the BSO. While based mainly at the Meyerhoff Symphony Hall, the Coordinator does support PR and donor communication efforts at the Music Center at Strathmore and may be required to work at the Strathmore office from time to time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Supports multiple, simultaneous PR campaigns, covering all components of BSO events, including weekly concerts, education programs, OrchKids, Academy, Rustys, Summer, Oregon Ridge, tours, etc.
Supports the PR department in the development and maintenance of relationships with print and electronic media to maximize positive coverage of the BSO
Works closely with the external publisher in the production of Overture and Applause magazines, the semi-monthly e-newsletter, and produces "Today's Program" inserts and other special publications as assigned.
Writes, collects, edits, and proofs copy for Overture and Applause magazines. Organizes and participates in the determination of editorial content and the selection of writers and editors. Works closely with program annotator.
Maintains, updates, and implements a publications production/deadline schedule, enforcing and communicating schedule to appropriate parties as needed. Provides standardized tracking reports for all projects to the Vice President as requested.
Works with BSO Graphic Designer to manage all photography files and ensure brand consistency.
Participates with other department staff in key areas where Public Relations impacts organizational objectives and goals.
Works closely with marketing to ensure positive media exposure that contributes to revenue goals.
Rotates concert night duties with other department staff.
Assists with planning and execution of PR events, providing on-site support as needed.
Assists in the management of media inquiries and other requests, serving as PR liaison to outside community and department liaison within the BSO.
Participates in and provides input to all PR department meetings.
Drafts and implements PR communications vehicles including news releases, monthly calendars, press kits, media advisories, fact sheets, fun facts and trivia, etc. Updates PR materials as needed, and helps maintain press room on web site, including maintaining musician biographies and photos.
Supports consistency of corporate message in all PR materials. Offers design and proofing assistance to other departments, particularly with regards to implementation of logo styles and uniformity of design.
Ensures that projects stay within budget, tracking expenses and maintaining accurate records.
Helps maintain PR database.
Sends samples of all programs and publications materials to the Archives.
Assists with administrative duties in the PR department.
Ensures standardization of operating procedures within position and department.
Other duties as assigned.

QUALIFICATIONS AND CAPABILITIES

1-2 years of publications and/or public relations experience in a professional setting; experience in the Arts is preferred, but not required.
Bachelor's degree in public relations, marketing/communications, English, journalism or a related field; or equivalent work experience.
Must have or be able to quickly acquire knowledge of departmental structure, policies, and procedures.
Demonstrates superior organizational skills, attention to detail, the ability to meet deadlines.
Proficiency with Microsoft programs, and knowledge of Photoshop and Publisher, InDesign, or equivalent page layout program is required. Ability to learn other software programs as needed. Previous experience with VOCUS is preferred.
Ability and sound knowledge in business correspondence and an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy.
Knowledge of communication technologies including social networking, blogs, YouTube, etc.
Must demonstrate initiative and strong problem resolution, and be able to participate successfully in a fast-paced, team-orientated environment.
Schedule flexibility and willingness to work some nights and weekends for concert duty as needed.
A background and/or interest in symphonic music is desirable.

ADDITIONAL BACKGROUND ON THE BSO

The Baltimore Symphony Orchestra is internationally recognized as having achieved a preeminent place among the world's most important orchestras. Acclaimed for its uncompromising pursuit of artistic excellence, the Baltimore Symphony has attracted a devoted national and international following while maintaining deep bonds throughout the Maryland community through innovative education and community outreach initiatives.

Founded in 1916, the Baltimore Symphony Orchestra is the only major American orchestra originally established as a branch of the municipal government. Reorganized as a private institution in 1942, it maintains close relationships with the governments and communities of the city and surrounding counties, as well as with the State of Maryland.

The BSO has a staff of 60 employees, with most of these employees being based at the Meyerhoff Symphony Hall in Baltimore. The staff supports the Orchestra, also based at the Meyerhoff. The Orchestra is made up of 90 world-class musicians who bring a wealth of musical knowledge and professionalism to the symphony.

More information about the BSO can be found at our website: www.BSOmusic.org.
COMPENSATION AND BENEFITS

Competitive salary negotiable, commensurate with qualifications and experience.
A benefits package that includes
Health insurance - three options to choose from; all at low cost to the employee
Dental, Life, and Long-Term Disability Insurance, paid entirely by the BSO
Generous paid time off, including annual, personal, and sick leave
Two 403(b) plan options
Health Savings Account
Flexible Spending Accounts, including medical and dependent care
Employee Assistance Program
Free and/or discounted tickets to BSO concerts

Interested candidates should submit a cover letter, resume, and salary requirements to MarketingJobs@BSOmusic.org.

No phone calls, please.

Relocation assistance is not provided.
Details:
Category and Subcategory:
Jobs - Management/Administrative
Pay:
Paid
Contact Info:
Interested candidates should submit a cover letter, resume, and salary requirements to MarketingJobs@BSOmusic.org.

No phone calls, please.

Relocation assistance is not provided